Delta Payment Solutions Travel Policy

1. Non-local Booking (driving):

Appointment locations greater than 50 miles (100 miles round trip) of DPS operating offices located in Woburn, MA 01801 or Irvine, CA 92618, will incur a per mile fee payable at the standard business mileage rate established by the IRS (click here for mileage rates). Any appointment location greater than 75 miles (150 miles round trip) from Delta operating offices may be subject to Non-local Booking, Extended or Recurring Travel policy. See below for additional detail.

2. Non-local Booking, Extended or Recurring Travel:

We realize that each Company may have unique travel and accommodation policies. In an effort to accommodate our clients’ policies where possible and provide an easy booking experience, DPS supports the below booking processes:

Company Books

DPS provides trip details to Company and Company books all travel directly on DPS behalf. Meals, transportation and other travel related costs will be invoiced by DPS.

DPS Books

Invoiced- Pre-Paid: DPS provides travel expense quote to Company. Company pre-pays approved travel expense. DPS books all travel directly. Meals, transportation and other travel related costs will be invoiced by DPS.

3. Project Bookings

For travel negotiated as part of of a project agreement.

Stand-alone Bookings: For travel added to a Services on Demand project:

Each full day of travel (5 hours or more of travel) will be invoiced a $1,250 travel fee. Each half day of travel (less than less than 5 hours) will be invoiced a $625 travel fee. Travel fees are in addition to booking and travel related costs.

Company Bookings: Availability and trip details will automatically be generated and provided to Company for booking.
DPS Bookings: The below information can be sent to your Delta representative to generate travel expense quote.

Dates of trip

Trip purpose

Registration requirements (e.g., trade shows, events)

Departure and landing cities (for airfare)

Check-in & check-out dates (for hotel)

Transportation information (rental car, for example)

4. Booking Standards

Regardless if travel is booked by Company or DPS, the below minimum travel standards will be in effect.

Airfare: Coach seating (domestic flight legs equal to or less than 3 hours), upgrade request will be made for domestic flight legs longer than 3 hours. Redeye flights, regardless of destination, will be booked at First Class.
Hotel: 3 star or better accommodations, late check in & out available. Motels, Airbnb or Hostels are not to be booked.
Ground Transportation: Usual & customary ground transport will be used as needed (taxis, Uber/Lyft).
Auto Rental: Economy automobiles or next higher grade vehicle necessary to accommodate number of travelers will be available.
Refundable fares/reservations will be made where available.
Trip Cancellation Fee: A cancellation fee equal to 25% of total project amount will be invoiced to Company for any trip that is cancelled with less than 14 days notice after booking.

5. Advance Notice

Company will make every effort to provide travel requests to DPS 30 days prior to trip date. DPS reserves the right to invoice Company a premium fee for trips scheduled with less than 14 days notice.

6. Miscellaneous

Mileage. Mileage incurred in a personal vehicle for necessary business travel will be payable at the standard rate established by the IRS.

Meals. Meal costs will be payable for reasonable actual costs while traveling. Per diem of $120 USD will be used for generating travel expense quotes.

DELTA PAYMENT SOLUTIONS - TRAVEL